Support: Lightroom

We have made every effort to assure a quick and easy integration into your future Lightroom workflow with the most up to date taxonomic information. Unfortunately, in the scientific world there are few absolutes. One may find several common names for the same species or may find several spellings for either the common or the Latin taxonomic name. All may be correct, as there are many scientists compiling these lists.

Before importing and using your keyword list, you may want to read Adobe’s tutorial section on working with keywords. The directions we include are not meant to be a complete tutorial on the use of keywords in Lightroom, but rather are meant to help users have a more efficient and timely workflow when using our keyword lists.

Quick Guide to Keyword Workflow keywords in Lightroom

Although our keywords work in all versions of Lightroom, the instructions below are for Lightroom versions 2.0 to 3.4. Future versions of Lightroom may make some instructions obsolete, so be sure and check the tutorials that come with new versions of Lightroom.

  1. Download your newly-purchased copy of your Keyword Workflow keyword list and save it to your hard drive.

  2. Copy your the keyword list zip file to a safe place for storage and backup.

  3. Unzip the downloaded keyword list zip file. In Windows, right-click on the zip file and select Extract. On Mac OS X, double click on the file.

  4. Open Lightroom using any method.

  5. Choose the catalog where you want your new keyword list to be functioning by going to the menu bar at the top of Lightroom’s Library module and selecting File>Open Catalog.*

  6. Upon selecting the name of a new or recent catalog, Lightroom will re-launch with the new catalog open.

  7. Navigate to the menu bar at the top of Lightroom’s Library module and select Metadata>Import Keywords.

  8. An Import Keywords dialog box will open. Navigate to where you saved your keyword list. Select the desired list you wish to import. Click on the Open button.

  9. Lightroom may give a message, “It might take a few minutes to download the keyword list.” Please wait until the keyword list is visible in the right Keywords List panel.

  10. Your new keyword list is now installed and ready for integration into your workflow!

  11. Sign up for our mailing list to be sure you receive all updates to your list as taxonomic name changes and new species are added, as well as for special offers for newly added lists.

* One may choose to add the new keyword list into the existing catalog, open an existing catalog, or create a new catalog.

USEFUL TIP: Lightroom library catalog (.lrcat file) + Your photos folder(s) = Lightroom’s library.

How to use [NEEDS MORE]

To facilitate workflow, we have added a list of generic keywords that do not have the genus or species attached. This list has the proper scientific family as a parent, which has a parent keyword of “NEEDS MORE”, which can be found as a child node of “— DESCRIPTIVE TERMS”, where “—” is the wildlife genre of your keyword list.

For instance, if one knows they have taken a picture of a tern, but they do not know exactly which tern is in the image, they will be able to only assign the common name of “tern” to the image. When the exact type of tern is researched and found, then the user would: access the “Filter Keywords” panel under the Library module’s right “Keywords List” palate, type in “NEEDS MORE” (without the quotation marks) then every image in their library that needs more information for proper scientific identification will appear.

The user can then select the tern keyword underneath the “NEEDS MORE” parent keyword and assign its correct common name with genus and species. After correctly assigning the common name with genus and species, the user may then delete the old tern keyword from the newly classified images, thus deleting NEEDS MORE from being associated to the now properly identified image.

If you do not use this feature, you may delete the entire “NEEDS MORE” keyword hierarchy without affecting the rest of the keywords list. If you delete “NEEDS MORE” and would like it back, just re-import the keyword list.